Facilities Hire Terms & Conditions


All hires are subject to our Facilities Hire Terms and Conditions

  1. Bookings must be paid for within 7 days of booking to secure booking.
  2. No cancellations within 48 hours of hire event commencing.
  3. Cancellations outside of 48 hours will be issued with a credit note for future use. 
  4. Change of dates are permitted up to 24 hours prior to booking, monies will be transferred to new date.
  5. The purpose of hire must be lawful and conducted in a manner that does not disrupt users of other rooms.
  6. Beacham Group is open from 8:00am – 5pm Monday – Friday. Access is only available within these hours.
  7. The period of hire shall commence and conclude strictly at the agreed times. The room must be vacated promptly at the conclusion of the hiring period. Extra charges will apply for additional time used.
  8. Please ensure your booking time includes your set up and pack up.
  9. You will be liable or any damages to property or equipment.
  10. The hirer must allow un-restricted access to the room at any time by Beacham Group staff on official business, security officers or emergency officers.
  11. The premises must be left in a clean and tidy condition. If the premises are not left in a satisfactory state at the end of the hire period, cleaning costs will be invoiced.
  12. Please be aware that the meeting rooms share a floor with several other organisations and due consideration must be given so as not to disrupt nearby workers and other meeting room hirers.
  13. Hirers are responsible for the security and safety of themselves, their guests and the premises during the time of hire. Hirers are also responsible for the behaviour of guests at their event.
  14. The hirer agrees to comply with all current Health & Safety and Fire regulations, including the Beacham Group Work Health and Safety Policy.
  15. The Hirer will indemnify and keep indemnified Beacham Group against actions, suits, claims and demands whatsoever arising out of or in connection with the use of the hired premises.

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